We operate our Friends Group’ under a ‘consent’ basis and collect a limited amount of data to enable us to fulfil our obligations.
What personal information do we collect?
When you become a Friend, you will be asked to provide certain information. This includes:
- Name and address.
- Land line and/or mobile telephone number.
- Email address.
- Yes or no to Gift Aid eligibility.
- Bank Account details, enough for the setting up of a regular payment.
How do we collect this information?
All the information is collected directly from you via the membership form filled in when you join the Friends Group. When you provide this personal information, you will also be asked to provide written consent for us to store and use your personal data. Your consent is required to ensure our compliance with the Data Protection Regulations (GDPR), which came into force on the 25th May 2018.
How do we use your personal information?
We use your personal information:
- to be able to communicate regularly/effectively about the activities of the Friends Group enabling it to meet its objectives.
- to keep members up-to-date about the Group’s ongoing support to the Church with its Building Policy.
Who do we share your personal information with?
We may disclose your personal information: -
- If we have a statutory duty to disclose it for legal and/regulatory reasons. - eg Gift Aid donations.
Where we need to share your personal information outside the Friends Group, we will always seek your permission beforehand and inform you who the information will be shared with and for what purpose.
Email addresses and telephone numbers on the Friends of All Saints website.
Personal email addresses will not be made available for the public to view
How long do we keep your personal information?
In most instances members' personal information will be deleted immediately after membership ceases. Exceptions to this can include where legal or insurance circumstances require information to be kept for longer periods. Where this is the case the member will be informed as to how long the information is to be held for and when it is deleted.
How can your information be updated?
To ensure that all information we hold is accurate and up to date you need to inform the membership secretary by email, in writing or by telephone of any changes to your personal information.
If you wish to view the information the Friends Group currently holds on you, you can request this by contacting the Membership Secretary. There may be some circumstances where we are not able to comply with this request - for example where the information may contain references to other individuals or for legal, investigative or security reasons. Otherwise the Membership Secretary will usually respond within 14 days.
How do we store your personal information?
Personal information is stored on a password protected external database and can only be accessed by authorised committee members. Hard copy application forms are retained by the Membership Secretary.
Sending personal emails
When sending an email, all members should be aware that some people will not want their email address shared with other members. The sender should use the bcc facility which will conceal email addresses from other recipients.
If you have any queries about this policy, please contact the Friends of All Saints Chairman or Membership Secretary.